Payroll accounting in the United States

We provide employment services and payroll accounting for American companies.

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Member of the American Chamber of Commerce in Ukraine
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Employee hiring procedure

1. What data and documents are required for hiring employees.

  • Valid identification documents: US passport, visa, driver’s license, SSN.
  • Form I-9: confirmation of legal employment in the US.
  • Form W-4: information about the employee’s marital status, number of dependents, and additional deductions.
    * Depending on the state of employment, additional information and forms may be required for the registration process.

2. Steps in registration.

  • We obtain valid documents for all employees who will undergo the employment procedure.
  • We fill out the forms according to the information provided.
  • We begin the employee employment procedure and notify you when it is complete.

Advantages of
payroll accounting with 4B

SPN status

Our company is the first participant in the Amazon Service Provider Network (SPN) in Eastern Europe in the Accounting and Tax categories.

SPN is a network of service providers approved and recommended by Amazon for sellers.

Ongoing support and consulting

Throughout the entire period of cooperation, you will be accompanied by a lawyer and an accountant, whom you can ask any clarifying questions.

Compliance guarantee

In the event of incorrectly or untimely submitted reports, 4B shall bear financial responsibility.

All declarations are signed by a CPA.

You may encounter companies that do not sign their own declarations but offer to have you do so. However, in this case, all responsibility remains with you.

When using 4B’s services, all declarations are signed by our accountant (CPA), so our company bears all responsibility.

Provision of services to non-residents

We advise companies not only on US legislation, but also on the residency of owners and employees. This is because we have extensive knowledge of tax legislation in the US, Ukraine, and Eastern European countries.

Economic benefits of the service

  1. Reduced risk of errors in tax calculations.
  2. Increased productivity.
  1. Cost optimization.
  2. Accuracy and transparency of salary payments.

What does the service include?

Communication with the client via a convenient messenger throughout the entire service period

Registration of a company in the state tax account.

Confirmation of salary and tax amounts with the client prior to payment.

Preparation and approval of reports, submission of reports to the tax authorities.

Registering a company in the EFTPS account for paying taxes.

Tax payment control.

Communication with the tax authorities in case of disputes (e.g., regarding penalties).

Timely reporting on employed staff

Why shouldn’t you put off the service until later?

  • Late payment of taxes and filing of reports results in penalties for late payment.

  • Unregulated payroll accounting can lead to conflicts with company employees and damage to the company’s reputation.

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We will help you figure out the choice of accounting form for your company, ways to optimize taxes, and other issues related to servicing your company.

FAQ about payroll accounting in the United States

1. Why should a company “pay” taxes for its employees?

The law has set up the payroll tax system so that the company and its employees split the tax burden equally, and almost all federal taxes are paid equally. The exception is unemployment tax.

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2. Are there any additional factors that affect payroll taxation?

Undoubtedly, when calculating each individual tax, there are limits on the amount of wages to which the tax is levied, and if this limit is exceeded, the tax is not levied – Social Security Tax. Conversely, there are limits on the amount of wages above which the tax will be levied – Additional Medicare Tax. Some taxes are affected by the employee’s family status, such as the Additional Medicare Tax.

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3. Why can taxes vary between different periods for the same amount of salary?

Such situations arise when paying certain taxes. For example, the Federal Unemployment Tax is only levied on the first $7,000 of wages. Thus, with a salary of $10,000, unemployment tax will be taken into account in the first calendar month of the year, but not in subsequent months, as it has already been deducted.

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4. What penalties will be imposed for late filing of reports and payment of taxes?

The amounts of penalties for late payment of taxes and failure to submit reports are specific to each tax and each form. Factors affecting the amount of the penalty also include the length of the delay, the amount of the debt, and other factors.

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5. How often should reports be submitted?

Tax returns are submitted quarterly and annually, depending on the type of tax.

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4B Legal Consultation for Payroll Services in the United States

Before transferring your company to us for servicing, you can consult with a lawyer and accountant, during which we will explain in more detail the procedure for transferring a company for servicing, and you will also be able to discuss the nuances specific to your situation.

During the consultation, you will receive detailed answers to all your questions, learn about the company servicing procedure in detail, and receive clarification on the benefits of the service that you may not have been aware of before.

4B – a reliable partner in protecting your rights in global markets and worldwide marketplaces
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Feedback about our work

Thank you very much to 4B companies for the fast feedback, after the first conference, which discussed all the details, company 4B immediately applied for a trademark in the USA.so, I can advise them on services.

We have been working with the company 4B since 2019. We contacted the company with a request to build an algorithm for entering the German market via Amazon Marketplace. We received a highly qualified consultation from Andriy Matyash about all the legal and tax issues that accompanied our project.

Particularly nice that after the consultation the 4B employees Lidia, Victoria, Oleksandr were just “by hand” accompanied and helped us in all phases of our project — registration and verification of Amazon seller account, registration of VAT and trademark registration in Germany. Today 4B is providing quality tax reporting for our company in Germany. We are very grateful to 4B for their professional help and just pleasant communication!

I have been working with 4B for 1 year and my partner for over 3 years. And so far there was not a single situation in which they could not help us.

I really like their comprehensive approach, especially launching a new brand, when you do not want to waste time on bureaucracy and filling out hundreds of forms. Trademark, LLC, accounts, everything is done quickly and seamlessly.

In 2020, we needed a company to launch on Kickstarter, and that’s how our collaboration with 4B began. We first registered the company in the United States, then in Estonia to work with the European market.

Today, 4B supports the administration of our Sales Tax numbers in 10 states. Administers VAT in the UK and Germany.

We have registered two trademarks and are closing all intellectual property issues together with 4B’s lawyers.

We are happy to work with 4B primarily because of their immersion in the client’s activities, finding individual solutions and constant communication. Currently, with the 4B team, we can resolve all of our issues on the legal or accounting side.

We have been working with the 4B Legal Team for more than 3 years.

When we were starting a business on Amazon, we immediately turned to 4B specialists for trademark registration, and six months later we registered a company.

One of the company’s advantages is the provision of a full range of support services to support foreign companies. This includes the preparation and submission of financial and tax reports required to meet the requirements of local government agencies, as well as, in some cases, for the timely payment of taxes.

We also approached 4B for Sales TAX service.

Given the desired result obtained by UNIQANTIQ, we can confidently recommend 4B as a reliable partner for legal support of business.

We appreciate our cooperation with 4B as successful and mutually beneficial, we wish you professional success and prosperity.

We are completely satisfied with the service of company 4B. For many years we are cooperating and wouldn’t trade. We treasured the most that guys support accounting, consult on taxes, and help with registration TM in the USA and UK.

The company is extremely professional, it’s easy to communicate, and what especially I like the most, is that they can solve ANY problem. It’s not a big deal for them. Here you won’t find toxic people, I assure you! Highly recommend 4B for solving any legal issues for business.

Why choose us?

4B Law Firm has been on the market for over 10 years. We do not “do everything,” which demonstrates our narrow specialization and knowledge of the intricacies of specific niches.

We provide services in three areas:

  • e-commerce;
    IT companies;
    manufacturers and exporters.
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